![]() ![]() Rules also make managing your emails easier. To make emails easier to read, you have the option to view messages as a single conversation. All you need to do is head over to Home and click Junk email options. Junk mail is one of the most annoying things in the digital world, but you can curb this problem by blocking certain senders. You can then just paste the one you want into an email and add your details. If you want a professional email signature and don’t know where to start, you needn’t worry as you can download templates from Microsoft. Either click on “Notes” under the Home tab, or use this keyboard shortcut: Ctrl+Shift+N. In Outlook, you can create digital sticky notes for things like ideas, reminders and questions. To do this, click Home > Delete > Clean Up. It analyses emails and works out which can be sent to the Deleted Items folder. Sorting through old emails is a mundane task, but Microsoft’s Conversation Clean Up feature makes this easier. Thankfully, Microsoft allows you to export or backup your Outlook account – including all emails, calendar entries as well as your contact book – and download as a. There’s nothing more annoying than losing an important email or having to start from scratch if you change email accounts, which is why you should definitely back up your Outlook account. Mac use in small- to medium-sized enterprisesĪ comprehensive study of mac-trends within SMEs Microsoft has created a list of further shortcuts here. To make things faster, there are a range of keyboard shortcuts you can use in Outlook. Once you’ve done that, your emails and calendars will have the correct local time. To fix this, you’ll need to change your timezone by heading to File > Options > Calendar. When you travel abroad for work, your meetings and calendar entries won't display the correct time. Microsoft has created easy-to-use instructions of how to use this feature. It becomes highlighted and will also be added to the “To” line of an email or meeting invite. When you want to get the attention of someone, just mention their name in an email (e.g. This nifty feature allows you to set up meetings and check someone’s availability, meaning you no longer need to send multiple emails to work out if people are busy or not. ![]()
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